Playground Area

<< Click to Display Table of Contents >>

Navigation:  11. Training Manual >

Playground Area

Training Manual

This section will show how to

Set up a Playground Area (sandbox environment)

Use Playground Area as a net change and approval tool

Step1: Create (or select existing) Code for Worksets (or use Weight Groups)

To set up a successful playground area first we have to select a custom code that will work as our work packages or that will group the items that we need to check in and out of the playground area.

Go to the View menu and select Code Definition…

clip0215

The Code Definition window will open:

clip0216

Within the code definition window we could have selected any of the existing codes to be used as our playground area codes:

clip0217

or we can define our own code, specific playground area code:

clip0218

Now we need to add few subcodes for the work package so that we can use to group items to check them in and out of the playground area. Select the new code C04 – Work Package:

clip0219

 

And add the following subcodes:

clip0220

So, basically we have the code to groups the items that need to be checked in and out of the playground area.

In principle, any code may work as a workset code (drawing number, CAD package, department number, etc…)

Now Close the Code Definition window.

Step 2: Enable the “Playground” in the Option window

Go to the View menu and select Options…

clip0221

The Options window will pop up:

clip0222

Now, enable the workset, by checking the Use Worksets box, and select C04 – Work Package code:

clip0223

Below there are some Comment Labels which can be freely edited.

Step 3: Define Margins

Finally, in the Options window are the margins, in the lower right corner. These margins can be set and defined in the Margins window. To open the Margins window, press the browse button:

clip0224        

The margins window pops up:

clip0225

 

Define the following margins:

clip0226

Click Close.

So, now we have defined the Workset to start working with the Playground:

clip0227

 

Step 4: Choose a background color for the Playground item window!

The last thing is to select the Playground Color. To do this, from the Options window, go to Layout tab and click the Browse button:

clip0228

The Color window will appear:

clip0229

 

Choose the background color:

clip0230

Press Add to Custom Colors and click OK.

clip0231

This was done to distinguish the difference between the live database and the playground area database.

Click OK to close the Options window.

 

Step 5: Open the Item Playground Window

From ShipWeight main menu -> Items -> List Playground Items -> All…

clip0232

 

The Item Playground window opens:

clip0233

The playground window got the blue background, so we clearly can see this is working in the playground and not in the live database (the Items window).

So, currently there are no items in the playground window. Now we have to check some items into the playground. Close the Playground window for now.

Step 6: Assign items to a workset and check out the workset

To do this we need to select items in the live database, mark them with the work package and check them out. So, open up the live database:

clip0234

 

The Work Package column should already be visible in the Table view area. If it is not visible, then it means it is hidden and needs to be moved from Hidden to Codes in the Item Settings window. So, open the Items Settings window from Setting menu -> Item Settings… and expand the single and table view Hidden folders:

clip0235

Because C04 – Work Package is hidden, we need to drag and move it to Codes folder:

clip0236

Now press Close. You will notice that the Work Package column has been added in the Table View:

clip0237

Select all of the items in group E4 using Ctrl A

clip0238

and go to Items menu and select Change Field Values…

PlaygroundArea-ChangeFieldValue

The Change Field Value window will open:

PlaygrounArea-ChangeFieldValue

Select Field: C04 – Work Package and set Operation to Static and Value to W3.
 
ChageFieldValue-C04-WorkPackageSetToW3.

Click Apply to change the field value for these items to W3.

Now, if we scroll to the right, we can see the work package, we have W3 for all items from E4 group, and they are still in the live database:

clip0244

To get these items into the playground area, we need to check them out.

Go to Items menu and select Worksets…

The Worksets window opens:

clip0245

Now to check out the items market with W3, in the Worksets window select W3 and press the Check Out button:

clip0246

The following message will be displayed:

clip0247

Click OK. Now we can see we have a new line with a red arrow which indicates that items with W3 have been checked out:

clip0248

Close the Worksets window.

 

These items are still existing in the live database (Items window), but also a copy of them have been moved into the Playground area.

clip0249

 

Step 7: Make your changes to the weights in the playground area!

For example delete one item, by using right click and Delete option:

clip0250

 

You will be asked the following:

clip0251

And click Yes.

 

You can also change the UnitWeight for one item, for example:

clip0252

For item no 00370 instead of 430 for UnitWeight, type for example 1000:

clip0253

 

Or add a new item:

clip0254

After we added the new item, we also need to assign it to the work package. So go the Test item line, to Work Package column and select from the list W3:

clip0255

Close the Item Playground window and save.

clip0256

 

Step 8: Validate the change in the net change window!

Now we can go and check in the net changes. Go to Items menu, then Worksets…

clip0257

Click on the red arrow, which represents the items that we checked out and click the Review button.

 

clip0258

 

Once Review button has been clicked, the Workset Review, Approve & Check In window will appear:

clip0259

In this window we can see the net changes that have been done to the workset.

In the upper level, it can be noticed the User ID detail, who checked the workset out, and the date, also who is the last person that changed it.

Also, the net overall changes can be seen here:

clip0260

Also the detail changes, under the overall changes:

clip0261

From the detail changes, we can see a new item (Test) has been added. The green circle means it is a new item.

Orange circle indicates that the item had some changes to it.

The red circle means that the item has been removed.

Finally, the net change of all these items is shown here, in the orange line:

clip0262

Step 9: Review, Accept (or Reject) change

Now to approve this click Review OK.

If the results are not satisfactory click Reject.

If we click Review OK, and close the window, we will see the arrow changed from red to orange, meaning that this has now been reviewed ok, but it has not yet been checked in.

So, no changes has currently been done to the live database. To make the changes effective to the live database, select the orange arrow and click Checkin button:

clip0263

And the Workset Review, Approve & Check In window will open:

clip0264

Step 10: Approve and Check In Workset

Give an approved comment:

clip0265

Net change must be assigned to a margin:

clip0266

Then select Approve & Check In button. 40 items checked in:

clip0267

And the orange arrow become green:

clip0268

Now close the workset window. Then open the Playground area. It is empty, the items have been checked in.

And the live database has been updated with the changes done in the playground area.